Free AI inbox organizer -
automatic labels for Gmail & Outlook

Last reviewed: June 2026 · Word.now editorial team

AI reads every email and applies 7 color-coded labels directly in Gmail or Outlook. See what needs your attention the moment you open your inbox - Without lifting a finger.

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Runs every 15 minutes
No email bodies stored
Free to use
Gmail & Outlook
Professional at a clean organized desk reviewing emails on a laptop
80–90% AI accuracy
Why Word.now inbox

Stop drowning in email.
Start organizing clearly.

The average professional receives 121 emails a day. Without a system, important messages get buried under newsletters, automated notifications, and follow-ups that spiral out of control. Word.now brings order - Automatically.

  • Labels applied directly inside Gmail - No new app to learn
  • AI reads sender, subject and preview - Never your full email
  • Runs on a configurable schedule, fully hands-free
  • Connect Gmail or Outlook in under 2 minutes
Start for free How the AI Gmail assistant works
The 7 categories

Every email sorted into categories.
Every label has a color.

Word.now assigns exactly one label per email from 7 smart categories - Color-coded so you see what matters at a glance, directly in your Gmail view.

1: to respond

To respond

Questions, requests, approvals - Any email that needs a reply from you.
2: FYI

For your information

CC'd announcements and threads where no action is required.
3: comment

Comment

Feedback and replies that acknowledge something but need no immediate response.
4: notification

Notification

Automated alerts - Receipts, order confirmations, GitHub pings, account activity.
5: meeting update

Meeting update

Calendar invites, agendas, schedule changes, and post-call follow-up notes.
6: to follow up

To follow up

Threads gone quiet where you need to chase a response or chase a decision.
7: marketing

Marketing

Newsletters, promos, cold outreach - Anything bulk-sent not addressed to you personally.
No email bodies stored
Revoke access any time
Free - No credit card
80–90% AI accuracy
How it works

Three steps to inbox organization,
then it runs itself

No complex setup. Connect your inbox once and choose how often labels refresh - Word.now handles everything else on autopilot.

1
Connect Gmail or Outlook
OAuth sign-in grants read and label permissions. We never store email bodies. Disconnect any time with one click from your dashboard.
2
AI reads and classifies
Our model reads the sender, subject, and snippet of each email and assigns it to one of seven categories - Like a smart executive assistant.
3
Labels appear in your inbox
Gmail labels are created automatically and applied to your messages - Shown as colored chips in your existing Gmail view. Nothing to install.
4
Set your schedule
Choose how often labels refresh - Every 15 minutes, hourly, daily, or manually only. Full control over the cadence, cancel any time.
MacBook Pro screen showing Gmail inbox with Word.now color-coded category labels
Privacy first
Privacy by design

We read sender and subject only.
Never your full emails.

Word.now only reads what Gmail already shows in the inbox view - Sender, subject line, and the first line of each email. We never access full email bodies, never store your content, and you can revoke access at any time from Google's security settings.

  • Only reads sender, subject and snippet - Not full email content
  • OAuth tokens stored encrypted, deleted immediately on disconnect
  • No data sold or shared with third parties
  • Revoke at myaccount.google.com/permissions any time
Start organizing free
Questions answered

Everything you need to know

No. We read the sender, subject, and email preview (snippet) to classify each email. Full email bodies are never sent to our servers or stored. Your data stays in Gmail or Outlook.
Word.now adds new labels under a "Word.now" parent label. It does not move emails, delete labels, or modify existing Gmail filters. Disconnecting removes Word.now's tokens - The labels themselves remain in Gmail until you delete them manually.
Accuracy depends on the clarity of the email subject and snippet. In our testing, 80–90% of emails are classified correctly on the first pass. Ambiguous emails - Like internal replies with no subject line - Are harder and may be miscategorised occasionally.
Word.now uses scheduled polling - Checking your inbox on a configurable schedule with a minimum of every 15 minutes. For most business workflows this is more than sufficient. Real-time push sync is on the roadmap for Pro accounts.
Yes. Click "Disconnect Gmail" on the inbox organizer page. This immediately deletes your stored tokens from our database. You can also revoke access directly from Google's security settings at myaccount.google.com/permissions. For a full breakdown of how Word.now stores and protects your data, see our security and privacy page. You can also learn more about the team behind it on the about page.
Yes - Word.now supports both Gmail and Outlook via Microsoft OAuth. For Outlook, categories are applied using Microsoft's email categories system rather than Gmail labels, but the same 7 AI categories apply.

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